■ NOTICE OF CHANGE SERVICES
Changed a director, shareholder, officer, or address? We update your corporation's record with the Quebec enterprise register so it stays accurate and compliant.
CHOOSE YOUR CHANGE
When your corporation's people or address change, the public register must be updated. We prepare the resolutions and file the updating declaration for you.
UPDATE YOUR CORPORATE RECORD
Most requested
01
Add, remove, or replace a director and record the change properly, with the resolution, updated register, and declaration filed with the registry.
Election or resignation recorded
Directors' register updated
Updating declaration filed
Board changes
Change a Director →02
Record a share transfer or new shareholder in your corporate records and update the principal shareholders shown on the Quebec enterprise register.
Share transfer documented
Securities register updated
Principal shareholders declared
Ownership changes
Update Shareholders →03
Appoint or replace your president, secretary, treasurer, or other officers, with a board resolution and an updated public record.
Board resolution prepared
Officers' register updated
Registry record corrected
Management changes
Change an Officer →04
Moved your head office or changed your mailing address? We update the registry so official notices and legal documents reach the right place.
Head office address updated
Mailing address corrected
Resolution kept in minute book
Office relocation
Update My Address →WHY BUSINESS QUEBEC
An outdated director list or wrong address can cause missed legal notices, bank delays, and penalties. We prepare the internal resolutions and the registry filing together, so your minute book and your public record always match.
Names, addresses, and dates checked before anything is filed.
Director and shareholder resolutions prepared for your minute book.
Changes declared within the delay set by the registry.
Updates filed in every registry where your corporation is listed.
Corporate filings and updates completed
Years working in the Quebec registry
Business days for a standard filing
Bilingual service, French and English
HOW IT WORKS
A simple process for director, shareholder, officer, and address changes.
1
Share your NEQ or corporation number, the change, and its effective date.
2
We check the current registry record and confirm what must be filed.
3
Resolutions are drafted and the updating declaration is filed.
4
Filing proof and updated documents for your minute book.
EXPERTISE & TRUST
A change is only complete when it is approved internally and declared publicly. Our team prepares both the resolutions and the registry filing as a core service, in French and in English, for business owners, accountants, and law firms.
Updating declarations filed with the Registraire des entreprises.
Resolutions and registers kept consistent with what is filed.
Documents and correspondence in either official language.
Notices of change with Corporations Canada and other provinces.
NOTICE OF CHANGE GUIDE
Every business registered in Quebec must keep its information current in the enterprise register kept by the Registraire des entreprises du Québec. When your directors, officers, principal shareholders, or addresses change, you report it by filing an updating declaration, often called a notice of change.
A change first needs internal approval: shareholders elect directors, and the board appoints officers and approves a new address. The resolution goes in your minute book and your registers are updated. Only then is the change declared to the registry, so both records match.
A federal corporation reports director and address changes to Corporations Canada, and must also update its Quebec registration if it operates here. Changes to who controls the corporation may also affect its register of individuals with significant control.
Change
What gets updated
Approved by
Director Change
Names and addresses of directors
Shareholders
Shareholder Change
Principal shareholders and share records
Share transfer
Officer Change
President, secretary, and other officers
Board
Address Change
Head office and mailing addresses
Board
Name Change
Legal name, by articles of amendment
Shareholders
Outdated information can mean missed legal notices, penalties, and trouble at the bank, where the public record is checked against your signing officers. A former director who still appears on the register may also remain exposed until the change is declared. The Quebec government explains business obligations on Québec.ca.
We handle related filings too, including annual returns, articles of amendment, and corporate searches, so your corporation's record stays accurate all year.
Tell us what changed in your corporation and we'll tell you what to file, with no obligation.
Get a RecommendationFREQUENTLY ASKED QUESTIONS
What is a notice of change in Quebec?
It is the filing that reports a change in your business's registered information. In Quebec it is made through an updating declaration filed with the Registraire des entreprises.
Which changes must be reported to the registry?
You must report changes to directors, officers, principal shareholders, head office and mailing addresses, activities, and the business's name. Any change to information shown on the register should be declared.
Who is responsible for filing a notice of change?
The corporation is responsible, acting through its directors and officers. They can authorize a service provider to prepare and file the declaration on the corporation's behalf.
How do I add or remove a director?
Directors are elected or removed by the shareholders, or resign in writing, and the change is then recorded in the directors' register and declared to the registry. Our director change service prepares each step.
Do shareholder changes have to be declared?
Yes, when the change affects the principal shareholders or ultimate beneficiaries shown on the Quebec register. Every transfer should also be recorded in your securities register, which our shareholder change service handles.
What is the difference between a director and an officer?
Directors are elected by shareholders to oversee the corporation, while officers such as the president and secretary are appointed by the board to run it day to day. Both appear on the register, and you can update officers through our officer update service.
What do I need to change my corporation's address?
You need a board resolution approving the new head office address and an updating declaration filed with the registry. Our address change service prepares both.
Can my head office be outside Quebec?
No, a corporation created under Quebec law must keep its head office in Quebec. Moving the corporation itself to another jurisdiction requires a continuance, not an address change.
What documents are needed for a notice of change?
You'll need your NEQ, the details of the change, its effective date, and the resolution or resignation that supports it. For new directors or officers, their full names and addresses are required.
What are the risks of not updating my corporate record?
You may face penalties, miss legal notices sent to an old address, or have banking and contracts delayed. Former directors can also remain on the public record, and exposed, until the change is filed.
Does a federal corporation in Quebec file changes twice?
Yes, it reports the change to Corporations Canada and also updates its registration in the Quebec enterprise register. Keeping both records consistent protects its good standing.
Is changing my corporate name a notice of change?
No, a name change requires articles of amendment approved by the shareholders, and the new name must meet Quebec's French-language rules. Once issued, the new name is reflected in the register.
READY WHEN YOU ARE
Tell us what changed and a filing agent will prepare the resolutions and file your notice of change with the registry for you.
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